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RTO Registration Made Easy

Setting up a new registered training organisation does not need to be a stressful and complicated experience. With over 10 years of experience in the vocational industry, your expert team at RTO Advantage can assist and guide you throughout the entire registration project – from your pre-planning stage all the way through to your audit stage, to ensure you are in the best possible position to attain ASQA’s approval.

It is important that you first take the time to consider the following factors:

  • Why do you want to set up an RTO?
  • Have you conducted enough research to ensure that an RTO is the right business for you?
  • Have you prepared a detailed business plan and have a solid business concept?
  • What courses or qualifications will you be offering?
  • Will you be developing your training and assessment materials from scratch or will you be purchasing an off-the-shelf product and customise it to the industry and your target market’s needs and expectations?
  • What type of training will you be delivering – face-to-face, online, blended or workplace training?
  • What are your staffing requirements – do they already have the required qualifications such as the TAE40116 Certificate IV in Training and Assessment and the relevant vocational qualification and meet the relevant vocational experience requirements?
  • What is my target market – am I wanting to deliver training to the local market or the international market?
  • What will be your marketing approaches to the recruitment of students?
  • What policies and procedures will be put in place for the smooth and efficient running of your RTO?
  • What plans do you have to support your future students and staff members?
  • What fees do you intend on charging?
  • Do you have sufficient funds – this figure will vary based on the types of qualifications you are delivering, the size of your operations, the facilities, equipment and manpower you will need, along with your basic establishment and application costs?
  • Do all owners and executive officers meet ASQA’s Fit and Proper Person requirements – have they ever been convicted of an offence (both in and outside of Australia), have they ever been disqualified from managing corporations, have they ever been bankrupt or insolvent, have they ever been issued with an Immigration Minister’s suspension certificate, have they ever been associated with an organisation which has breached an Australian Government or state or territory government training contract, or have they ever provided false or misleading information or statements to a state, territory or Australian Government agency or department?
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What does your RTO registration package include?

We offer two different packages to suit your budget and needs.

 

RTO

RTO + CRICOS

Expert advice and guidance
(including phone and e-mail support)

Project management of RTO registration

Project management of CRICOS registration

 

Course and training and assessment strategy planning

Training on the software and systems provided, as well as on RTO reporting obligations

Training on the Australian Qualifications Framework, the Standards of RTOs 2015, and the National Code 2018 (if applicable)

Audit preparation and coaching, including a mock audit session
(not including any travel costs)

RTO Policies and Procedures manual

View included items

  • Advertising and Marketing
  • Assessments and Validations
  • Assessment Partnerships
  • Complaints and Appeals
  • Continuous Improvement
  • Core Skills Support
  • Credit Transfer and Recognition of Prior Learning
  • Critical Incident Response
  • Cultural Awareness
  • Deferral, Suspension and Withdrawal
  • Discrimination and Harassment
  • Enrolments
  • Fees and Refunds
  • Financial Management
  • Industry Engagement
  • Information Technology Acceptable Use and Security
  • Insurances
  • Internal Audit and Risk Management
  • Issuing Certificates and Outcomes
  • Legislation
  • Managing Individual Needs
  • Mental Health Management
  • Privacy Protection
  • Protection of Pre-paid Fees / Tuition Assurance Scheme
  • Record Keeping and Access
  • Recruitment and Induction
  • Reporting Obligations
  • Staff Records Retention and Management
  • Student Completion, Progress and Attendance
  • Trainer and Assessor Competency and Currency
  • Training and Assessment Strategy
  • Training Package Transition
  • Training Safety
  • Transfer of Programs or Providers
  • Version Control Policy
  • Work Placement

CRICOS Policies and Procedures manual

View included items

  • All policy templates in the RTO Policies and Procedures manual including the added International Student Supplement for the relevant items
  • Education Agents
  • International Students Under 18
  • Overseas Student Health Cover
  • Tuition Protection Services

 

RTO management and operations forms and templates

View included items

  • Advertisement and Marketing Campaign Action plan and template
  • Assessment Authenticity Declaration template
  • Assessment Mapping template
  • Assessment Plan template>
  • Assessment Validation checklist and form
  • Cancellation, Deferral, Suspension and Withdrawal forms and Response templates
  • Certificate and Statement of Attainment templates
  • Complaints and Appeals form, Response templates and checklists
  • Confirmation of Enrolment templates
  • Continuous Improvement form
  • Course Completion and Graduation Letter templates
  • Credit Transfer form
  • Critical Incident Report form
  • Direct Debit and Payment Schedule form
  • Documents Review Schedule template
  • Enrolment form
  • Enrolment Interview form
  • Induction PowerPoint template
  • Industry Engagement register and Questionnaire template
  • Information Release form
  • Overdue Payment E-mail and Letter templates
  • Payment Refund form
  • Recognition of Prior Learning Package template
  • Records Archive Record checklist and template
  • Staff Details form
  • Staff Induction checklist
  • Staff Professional Development Plan template
  • Student Handbook template
  • Student Unit Evaluation Survey template
  • Trainer Matrix template
  • Training and Assessment Strategy templates
  • Work Placement Induction, Inspection and Report templates

CRICOS management and operations forms and templates

View included items

  • Cost of Living Factsheet template
  • Education Agent Application form
  • Enrolment form for international students
  • Enrolment Interview form for international students
  • GTE Statement of Purpose Factsheet template
  • Letter of Offer and Acceptance template
  • Student Handbook template for international students
  • Visa Pre-Application Process Factsheet template

Website with complete automated enrolment system

Fully set-up AVETMISS compliant Cloud Student Management system
(including set-up and 1-year subscription on the 'Premium Package')

View included items

  • Easily manage your student information and records
  • Compliantly manage your operational, training and assessment records
  • Effortlessly create enrolment and graduation documents with the click of a button
  • Seamless reporting and you can even create your very own personalised reports in a matter of seconds
  • Send emails from the software with the e-mail automatically recorded in the student’s file – no double handling!
  • Up to 10 users
  • Up to 300 enrolments per calendar year
  • Phone and e-mail support
  • Custom reports
  • AVETMISS Data reporting capabilities
  • Automated website enrolment system
  • Student management
  • Trainer management
  • Training and Classroom scheduling and management
  • Assessment management
  • Document storage (up to 50gb)
  • Up to 10 custom document generation templates
  • Finance management with Xero integration
  • Compliance management
  • Continuous improvement register
  • Complaints and Appeals register
  • The first year’s subscription fees on the 'Premium Package' are included in this package. After the 1-year period has ended, the price is $249 per month (including GST)

 

$11,900 + GST

Purchase

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$14,900 + GST

Purchase

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50% on initial confirmation and balance at approval

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What do I need to register a new RTO?

When lodging your application to register as a new RTO, you are required to meet certain requirements:

  • Familiarise yourself with the requirements of the national VET system
  • Demonstrate your business’ financial viability
  • Complete a self-assessment evidencing:
    • Your readiness to deliver training and assessment
    • Your ability to manage the recruitment, enrolment and support of students that meets the Standards of RTOs 2015
  • All owners and certain executive officers of the organisation must meet ASQA’s Fit and Proper Person requirements

What are the costs for a new RTO Registration?

The fees for a new RTO setup can vary depending on the business structure, size of the operations, the site and equipment needs, learning content and assessment provider fees, and even the choice of qualifications you intend to deliver.

As a guide, below are estimates as to what you should budget for in your first year (estimate is based on information available as at 01 Jan 2020 and calculated based on an enrolment of 50 face-to-face students):

Item

Approximate Cost (not including GST)

Company establishment fees

$1,500

Accounting fees (including software)

$4,500

ASQA application fee

$8,500

RTO compliance consultant fees

$10,000 - $30,000

Student Management Software

$1,200 - $7,000 per year

Learning and assessment resources

$3,000 - $25,000 per course

Equipment required

$1,000 - $10,000

Staff and recruitment expenses

$60,000 - $120,000 (based on 2 PT employees)

Training premises

$40,000 - $120,000 (location dependent)

Website development

$2,500 - $5,000

Please note, should you choose to undertake your application for RTO registration with us, you will not have to factor in the RTO compliance consultant fees, Student Management Software and website development costs as they are already included in our package – this means you could potentially be saving up to $30,100!

What is the turnaround time of a new RTO setup?

The pre-planning stage can take anywhere between three to six months. Once you lodge your application with ASQA for initial registration, they aim to finalise the assessment of your initial application within six months. Please note, due to the current Covid-19 pandemic, this estimate may be extended.

Below is an overview of ASQA’s assessment stages:

  1. You submit your application
  2. ASQA will check that your application is complete
  3. A review is conducted into your Fit and Proper Person declaration(s) and financial viability risk assessment tool
  4. An assessment fee invoice is issued if everything is in order
  5. A desk and validation audit is conducted to ensure that you meet all of the requirements for registration
  6. A decision will be made by ASQA to approve or reject the application

Does RTO registration expire?

Yes. After you have successfully attained the approval to operate as a registered training organisation, you are initially granted with a 2-year registration period. At least 90-days before the end of your registration period, you are to apply for re-registration if you want to renew your RTO registration. If you are successful, you may be provided with a registration period of up to 7-years. The granting of a 7-year period is not guaranteed as ASQA will exercise its discretion when determining an RTO’s registration period. This does not apply to CRICOS registrations which is granted only for a period of 5-years.