Enquire Today

RTO Registration Made Easy

Setting up a new registered training organisation does not need to be a stressful and complicated experience. With over 10 years of experience in the vocational industry, your expert team at RTO Advantage can assist and guide you throughout the entire registration project – from your pre-planning stage all the way through to your audit stage, to ensure you are in the best possible position to attain ASQA’s approval.

It is important that you first take the time to consider the following factors:

  • Why do you want to set up an RTO?
  • Have you conducted enough research to ensure that an RTO is the right business for you?
  • Have you prepared a detailed business plan and have a solid business concept?
  • What courses or qualifications will you be offering?
  • Will you be developing your training and assessment materials from scratch or will you be purchasing an off-the-shelf product and customise it to the industry and your target market’s needs and expectations?
  • What type of training will you be delivering – face-to-face, online, blended or workplace training?
  • What are your staffing requirements – do they already have the required qualifications such as the TAE40116 Certificate IV in Training and Assessment and the relevant vocational qualification and meet the relevant vocational experience requirements?
  • What is my target market – am I wanting to deliver training to the local market or the international market?
  • What will be your marketing approaches to the recruitment of students?
  • What policies and procedures will be put in place for the smooth and efficient running of your RTO?
  • What plans do you have to support your future students and staff members?
  • What fees do you intend on charging?
  • Do you have sufficient funds – this figure will vary based on the types of qualifications you are delivering, the size of your operations, the facilities, equipment and manpower you will need, along with your basic establishment and application costs?
  • Do all owners and executive officers meet ASQA’s Fit and Proper Person requirements – have they ever been convicted of an offence (both in and outside of Australia), have they ever been disqualified from managing corporations, have they ever been bankrupt or insolvent, have they ever been issued with an Immigration Minister’s suspension certificate, have they ever been associated with an organisation which has breached an Australian Government or state or territory government training contract, or have they ever provided false or misleading information or statements to a state, territory or Australian Government agency or department?
Find Out More

What does your RTO registration package include?

We offer two different packages to suit your budget and needs.

 

Basic

Advanced

Expert advice and guidance

 

Project management of RTO registration / re-registration process

Project management of CRICOS registration / re-registration process

 

Compliant RTO Policies and Procedures manual

View included items

  • Access and Equity Policy
  • Advertising and Marketing Policy
  • Assessment Partnerships Policy
  • Assessment Validation Policy
  • ATSI Cultural Awareness Policy
  • Complaints and Appeals Policy
  • Continuous Improvement Policy
  • Core Skills Support
  • Credit Transfer and Recognition of Prior Learning Policy
  • Critical Incident Response Policy
  • Deferral, Suspension and Withdrawal Policy
  • Discrimination, Bullying and Harassment Policy
  • Education Agent Policy
  • Feedback Policy
  • Fees and Refunds Policy
  • Financial Management Policy
  • Industry Engagement Policy
  • Insurance Policy
  • Issuing Certificates and Outcomes Policy
  • Legislation Policy
  • Managing Individual Needs Policy
  • Privacy Policy
  • Record Keeping and Management Policy
  • Recruitment and Staff Induction Policy
  • Reporting Policy
  • Student and Staff Safety Policy
  • Student Enrolment Policy
  • Student Support Services Policy
  • Trainer Competency and Professional Development Policy
  • Training and Assessment Policy
  • Training and Assessment Development Policy
  • Training Package Transition Policy
  • Transfer of Programs or Providers Policy
  • Version Control Policy

Compliant RTO and CRICOS Policies and Procedures manual

View included items

  • Access and Equity Policy
  • Advertising and Marketing Policy
  • Assessment Partnerships Policy
  • Assessment Validation Policy
  • ATSI Cultural Awareness Policy
  • Complaints and Appeals Policy
  • Continuous Improvement Policy
  • Core Skills Support
  • Credit Transfer and Recognition of Prior Learning Policy
  • Critical Incident Response Policy
  • Deferral, Suspension and Withdrawal Policy
  • Discrimination, Bullying and Harassment Policy
  • Education Agent Policy
  • Feedback Policy
  • Fees and Refunds Policy
  • Financial Management Policy
  • Industry Engagement Policy
  • Insurance Policy
  • International Students Under 18
  • Issuing Certificates and Outcomes Policy
  • Legislation Policy
  • Managing Individual Needs Policy
  • Overseas Student Health Cover Policy
  • Privacy Policy
  • Record Keeping and Management Policy
  • Recruitment and Staff Induction Policy
  • Reporting Policy
  • Student and Staff Safety Policy
  • Student Completion, Progress and Attendance Policy
  • Student Enrolment Policy
  • Student Support Services Policy
  • Trainer Competency and Professional Development Policy
  • Training and Assessment Policy
  • Training and Assessment Development Policy
  • Training Package Transition Policy
  • Transfer of Programs or Providers Policy
  • Tuition Protection Services Policy
  • Version Control Policy

 

Compliant RTO management and operations document templates:

View included items

  • Advertisement and Marketing Campaign Action Plan, Template and Checklist
  • Appeals Form, Response Template and Checklist
  • Assessment Authenticity Declaration Template
  • Assessment Checklist
  • Assessment Mapping Template
  • Assessment Validation Register and Form
  • Complaints Form, Response Template and Checklist
  • Critical Incident Report Form
  • Qualification and Statement of Attainment Template and Checklist
  • Continuous Improvement Register, Form, Report Template and Checklist
  • Continuing Professional Development Register and Form
  • Core Skills Indicator Checklist
  • Credit Transfer Checklist
  • Enrolment Form and Checklists (for local fee-for-service, funded and international students)
  • Industry Engagement Register and Questionnaire Template
  • IT Acceptable Use and Security Policy Template
  • Meeting Agenda Template
  • Minutes of Meeting Template
  • Recognition of Prior Learning Checklist
  • Records Archive Checklist
  • Student Handbook Template
  • Trainer Matrix Template
  • Training and Assessment Strategy Template
  • Training Package Transition Process Checklist

Compliant RTO and CRICOS management and operations document templates:

View included items

  • Advertisement and Marketing Campaign Action Plan, Template and Checklist
  • Appeals Form, Response Template and Checklist
  • Assessment Authenticity Declaration Template
  • Assessment Checklist
  • Assessment Mapping Template
  • Assessment Validation Register and Form
  • Complaints Form, Response Template and Checklist
  • Critical Incident Report Form
  • Qualification and Statement of Attainment Template and Checklist
  • Continuous Improvement Register, Form, Report Template and Checklist
  • Continuing Professional Development Register and Form
  • Core Skills Indicator Checklist
  • Credit Transfer Checklist
  • Enrolment Form and Checklists (for local fee-for-service, funded and international students)
  • Industry Engagement Register and Questionnaire Template
  • International Students Induction PowerPoint Template
  • IT Acceptable Use and Security Policy Template
  • Meeting Agenda Template
  • Minutes of Meeting Template
  • Recognition of Prior Learning Checklist
  • Records Archive Checklist
  • Student Handbook Template
  • Trainer Matrix Template
  • Training and Assessment Strategy Template
  • Training Package Transition Process Checklist

Audit preparation and coaching

(this does not include any travel costs)

Website with complete automated enrolment system

Fully set-up AVETMISS compliant Cloud Student and Operations Management software with 100GB of storage:

View included items

  • Easily manage your student information and records
  • Compliantly manage your operational, training and assessment records
  • Effortlessly create enrolment and graduation documents with the click of a button
  • Seamless reporting and you can even create your very own personalised reports in a matter of seconds
  • Send emails from the software with the email automatically recorded in the student’s file – no double handling!
  • Organise your timetabling and
  • Integrated with your website and fully automated
  • Multiple plugin options (at an extra cost):
  • Xero
  • Quickbooks
  • Catapult
  • Square
  • The first year’s subscription fees are included in this package. After the 12 months, the price is $99 per month (excluding GST) – price is based on 1 Admin User, 2 Trainers and Unlimited Students.

 

$11,900 + GST

Purchase

Enquire

$14,900 + GST

Purchase

Enquire

50% on initial confirmation and balance at approval

Find Out More

What do I need to register a new RTO?

When lodging your application to register as a new RTO, you are required to meet certain requirements:

  • Familiarise yourself with the requirements of the national VET system
  • Demonstrate your business’ financial viability
  • Complete a self-assessment evidencing:
    • Your readiness to deliver training and assessment
    • Your ability to manage the recruitment, enrolment and support of students that meets the Standards of RTOs 2015
  • All owners and certain executive officers of the organisation must meet ASQA’s Fit and Proper Person requirements

What are the costs for a new RTO Registration?

The fees for a new RTO setup can vary depending on the business structure, size of the operations, the site and equipment needs, learning content and assessment provider fees, and even the choice of qualifications you intend to deliver.

As a guide, below are estimates as to what you should budget for in your first year (estimate is based on information available as at 01 Jan 2020 and calculated based on an enrolment of 50 face-to-face students):

Item

Approximate Cost (not including GST)

Company establishment fees

$1,500

Accounting fees (including software)

$4,500

ASQA application fee

$8,500

RTO compliance consultant fees

$10,000 - $30,000

Student Management Software

$1,200 - $7,000 per year

Learning and assessment resources

$3,000 - $25,000 per course

Equipment required

$1,000 - $10,000

Staff and recruitment expenses

$60,000 - $120,000 (based on 2 PT employees)

Training premises

$40,000 - $120,000 (location dependent)

Website development

$2,500 - $5,000

Please note, should you choose to undertake your application for RTO registration with us, you will not have to factor in the RTO compliance consultant fees, Student Management Software and website development costs as they are already included in our package – this means you could potentially be saving up to $30,100!

What is the turnaround time of a new RTO setup?

The pre-planning stage can take anywhere between three to six months. Once you lodge your application with ASQA for initial registration, they aim to finalise the assessment of your initial application within six months. Please note, due to the current Covid-19 pandemic, this estimate may be extended.

Below is an overview of ASQA’s assessment stages:

  1. You submit your application
  2. ASQA will check that your application is complete
  3. A review is conducted into your Fit and Proper Person declaration(s) and financial viability risk assessment tool
  4. An assessment fee invoice is issued if everything is in order
  5. A desk and validation audit is conducted to ensure that you meet all of the requirements for registration
  6. A decision will be made by ASQA to approve or reject the application

Does RTO registration expire?

Yes. After you have successfully attained the approval to operate as a registered training organisation, you are initially granted with a 2-year registration period. At least 90-days before the end of your registration period, you are to apply for re-registration if you want to renew your RTO registration. If you are successful, you may be provided with a registration period of up to 7-years. The granting of a 7-year period is not guaranteed as ASQA will exercise its discretion when determining an RTO’s registration period. This does not apply to CRICOS registrations which is granted only for a period of 5-years.